Filipino Female Office Assistant Urgently Needed: Be the Backbone of Our Team!
Job Details
Job Title: Office Assistant
Location: Dubai Silicon Oasis, Dubai, UAE
Job Type: Full-Time
Job Summary:
We are seeking a reliable and proactive Office Assistant to join our dynamic team at our Dubai Silicon Oasis office. The ideal candidate will be responsible for supporting daily office operations, ensuring the smooth running of the office, and assisting various departments with administrative tasks. This is a great opportunity for someone who is organized, detail-oriented, and enjoys working in a fast-paced environment.
Key Responsibilities:
• Administrative Support: Perform general clerical duties including but not limited to photocopying, scanning, mailing, and filing.
• Reception Duties: Greet visitors, answer and direct phone calls, and manage the front desk area to ensure a welcoming environment.
• Office Management: Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Document Management: Prepare, organize, and manage documents; ensure that all documents are filed and archived in a systematic manner.
• Scheduling: Assist in scheduling meetings, coordinating appointments, and managing office calendars.
• Data Entry: Input and maintain accurate records in company databases and spreadsheets.
• Correspondence: Handle incoming and outgoing mail and packages, including arranging couriers.
• Support to Departments: Provide administrative support to various departments as needed, including HR, Finance, and Sales.
• Event Coordination: Assist in planning and coordinating company events, meetings, and activities.
• Travel Arrangements: Arrange travel, accommodations, and itineraries for staff members when necessary.
• Compliance: Ensure the office is compliant with health and safety regulations.
Qualifications:
• Education: High school diploma or equivalent; additional qualifications in Office Administration or related fields are a plus.
• Experience: Minimum of 1-2 years of experience in an administrative or office assistant role.
• Skills:
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional demeanor and a customer-oriented approach.
Personal Attributes:
• Proactive: Ability to anticipate needs and act without requiring direction.
• Dependable: Reliable and punctual with a strong work ethic.
• Adaptable: Comfortable working in a fast-paced, changing environment.
• Discretion: Maintains confidentiality and exercises sound judgment.
What We Offer:
• Competitive salary and benefits package.
• A collaborative and supportive work environment.
• Opportunities for growth and development within the company.
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